Regular Meeting Minutes - January 13, 2010

Submitted by hapl webmaster on Fri, 02/26/2010 - 11:02am

Huntley Area Public Library District
Board of Trustees Minutes for Regular Meeting
January 13, 2010

The Board of Trustees of the Huntley Area Public Library District met at the library on January 13, 2010. President Jan Schadt called the meeting to order at 7:00 p.m. Also present were Ann Christiansen, Judith Klein, Leslie Threadgill-Smith, Patrick McDonald, Director, and Loralei Getty, Administrative Assistant. Rusty Ayers entered the meeting at 7:05 p.m. and Kathleen Pilat entered the meeting at 7:13 p.m. Mitch Baker was absent. Staff members Pamela Kampwerth and Leigh Ann Porsch also attended.

Secretary's Report: The board reviewed the November 10, 2009 Policy Committee Meeting Minutes at the December 16, 2009 Board Meeting.

Christiansen motioned, Klein seconded to approve the December 5, 2009 Special Meeting Minutes as amended. All Ayes. No Nays. Motion approved.

Christiansen motioned, Klein seconded to approve the December 16, 2009 Regular Meeting Minutes. All Ayes. No Nays. Motion approved.

Ayers entered the meeting at 7:05 p.m.

Treasurer’s Report: Threadgill-Smith motioned, Christiansen seconded to approve the Treasurer’s Report and checks as submitted for December. Voice votes were: Ayers-Aye, Christiansen-Aye, Klein-Aye, Schadt-Aye, and Threadgill-Smith-Aye. All Ayes. No Nays. Motion approved.

Monthly Appropriation Expenditures and Projection (Discussion): The November 2009 projected receipts was not updated. The December 2009 report is more accurate at 50% of the year.

Pilat entered the meeting at 7:13 p.m.

Librarian’s Report: Presented by McDonald. McDonald discussed information regarding the impact fees received in November 2009.

Personnel Matters: None.

Facilities/Operations: The modular pier installation was completed. Additional quotes for the cupola repair work are being obtained. The work could be completed by mid-February. The library has requested quotes to replace the carpet in the current children’s area. McDonald discussed the Mobile Annex Project Calendar.

Community/Fundraising: The library applied for the Kane County Riverboat Grant in an amount not to exceed $50,000 for upgrading the carpet. McDonald spoke with reporters from the Daily Herald, Northwest Herald and the Courier News regarding the mobile annex project. A dedicated Job Assistance Station is now available to assist members of the community who are seeking employment. The library hosted its Annual Holiday Open House on Friday, December 11, 2009. On December 7, 2009, Ann Christiansen, Leigh Ann Porsch, Pamela Kampwerth and Patrick McDonald attended the Huntley Chamber of Commerce Holiday Mixer. A library representative is joining the Lake in the Hills and Algonquin Chamber of Commerce and the library is participating at their Expo on Saturday, January 30th. McDonald distributed a sign up sheet for the board to assist at the Expo. The library received 8 donations from the Create a Legacy mailing totaling $735.

Circulation/Program Usage: The circulation numbers increased. The Children’s Programming numbers decreased due to the absence of “Pay it Forward” and special programs. There was a decrease in overall library attendance.

Committee Reports:
Board Policy: The January 7, 2010 Policy Committee Meeting was cancelled due to weather.

Community Outreach: None.

Planning Committee: None.

Finance: None.

Friends’ Liaison: The Friends raised approximately $43,000 in 2009.

NSLS Liaison: NSLS is preparing to get The Save Illinois Libraries Campaign started as early as January 20, 2010. NSLS has not received any of their funds from the State of Illinois this fiscal year, beginning July 1, 2009.

Resolution to Approve Kane County Riverboat Grant Application: Ayers motioned, Christiansen seconded to approve Resolution 2011-1: Authorizing Application for Kane County Riverboat Funds and Execution of All Necessary Documents. Voice votes were: Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye, and Threadgill-Smith-Aye. All Ayes. No Nays. Motion approved.

Resolution Regarding the Selection of Library Materials:
Christiansen motioned, Threadgill-Smith seconded to approve Resolution 2011-2: Resolution for the Selection and Use of Library Materials. Voice votes were: Ayers-Aye, Christiansen-Aye, Klein-Aye, Pilat-Aye, Schadt-Aye, and Threadgill-Smith-Aye. All Ayes. No Nays. Motion approved.

DVD Machine Update: Redbox, an established company, is currently conducting a ten library trial. This machine can go outside and only requires an electrical outlet. Redbox would stock and maintain the machine. The library would receive a percent of profits, which is unspecified at this time.

The next regular meeting is scheduled February 17, 2010.

Board Discussion: The board discussed the Draft Outline of Strategic Planning Process (02/10-07/10). A workshop has been scheduled for March 6, 2010 from 8:30 a.m to 12 p.m. at the library.

Adjourn: Christiansen motioned, Klein seconded to adjourn the meeting at 8:20 p.m. All Ayes. No Nays. Motion approved.

Respectfully Submitted,

Ann Christiansen, Secretary